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Answer · Recordkeeping

What should I not submit from the OSHA 300 and 301?

2 min read Checked against current CFR text Sep 2026 Reviewed by Renae Irek
Short answer

Leave out anything that identifies a person.

Do not submit employee names, Social Security numbers, telephone numbers, home addresses, email addresses or healthcare provider information — including inside free-text description fields, which is where they most often survive.

29 CFR 1904.41 Read it on osha.gov.

The specific fields to omit

From Form 300: employee name, column B. From Form 301: employee name (field 1), employee address (field 2), the name of the physician or other health care professional (field 6), and the facility name and address.

Free text is where this goes wrong

The structured fields are easy to leave blank. The narrative describing what happened is where a name, a doctor or a hospital gets mentioned in passing, and it is submitted along with everything else. Read the description fields before filing, every time.

Why it matters

Most of what is submitted is published. Personal information that goes in is personal information that may come out.

Related questions

Each answers one question with the rule it comes from.

Is my OSHA injury data public? 1904.41 Where does the OSHA case number come from? 1904.41 Does an employee have a right to a copy of their 301?

Safety Sherpa is software, not a safety consultancy. This page quotes the cited regulation and links to the source text so you can read it yourself. It is not legal advice and does not replace a qualified person's judgment about a genuinely unclear case — our tools walk you through the decisions the regulations require and record your reasoning. The determination is yours to make.